Outsourcing workplace management

Outsourcing your workplace management means handing over the day-to-day management of laptops, accounts, software and security to one fixed team. No more occasional IT person dropping by, but a partner that proactively manages and monitors your complete working environment. For many SMEs this is the moment IT finally brings peace of mind instead of costing time.

Why SMEs outsource their workplace management

As long as everything works, workplace management goes unnoticed. But as soon as a laptop falters, a new colleague starts or a suspicious email arrives, things start to grind. In-house management costs your team time it does not really have, knowledge is scattered, and security and updates are often left until something goes wrong.

By outsourcing workplace management you place that responsibility with specialists. Every workplace is managed centrally, updates and security run automatically, and there is always a fixed point of contact when something comes up. You keep your time for your own work.

What outsourcing workplace management actually delivers

A good management partner does more than put out fires. We keep an eye on every laptop, schedule updates outside office hours, and make sure a new colleague is productive on day one. Windows and Mac are managed the same way, with the same security everywhere.

We lay the foundation in our Modern Work Baseline: secure sign-in, protection against phishing, daily backups and only trusted devices accessing your data. That way you know it is properly arranged everywhere, and not dependent on who happened to have time that day.

How workplace management works at IT-gemak

We take over the full management of your workplaces as part of all-in IT management. Think of the service desk for your colleagues, rolling out and securing new laptops, and continuously monitoring your environment. Working with Microsoft 365? Then this fits seamlessly with our Microsoft 365 Modern Work approach.

You get one fixed team that knows your organisation, short lines and no surprises. Exactly the way you want it: simply well managed.

Who outsourcing workplace management makes sense for

Outsourcing workplace management is especially interesting for SMEs without their own IT department that nonetheless depend on their systems. Think of companies with roughly ten to a hundred workplaces, growing teams, or organisations where IT is currently something an enthusiastic colleague does "on the side".

If you recognise one or more of these situations, outsourcing brings immediate relief:

• Your systems matter, but nobody really has time to manage them properly.
• New colleagues wait too long for a working laptop.
• You are not sure whether your security and backups are in order.
• Outages only get fixed when someone happens to have time.
• You want to know in advance what your IT costs, with no surprises afterwards.

We work from Breukelen for organisations across the Netherlands, with remote support and on-site support where needed.

What does outsourcing workplace management cost?

Workplace management is not billed per incident but at a fixed price per workplace per month. That way you know exactly where you stand up front, and your management partner has every reason to prevent problems rather than fix them. At IT-gemak you pay, depending on the package, € 39 to € 79 per employee per month. On our pricing page you can see transparently which packages we offer and what they include.

Ready to outsource your workplace management?

Curious what outsourcing your workplace management would mean for your organisation? Book a free advisory consultation. We look at your current situation together and tell you honestly what we can do for you.