What does a workstation cost per month? A calculation example
What do you really pay per workstation for well-organised IT? In this article we make it concrete with a calculation example: what is included in a price per workstation and what the amount depends on.
By Max Holtrop"A price per workstation" sounds clear, but what exactly is in it, and what do you really pay? In this article we make it concrete with a calculation example, so you know where you stand. Want the complete picture of outsourcing and the pricing models first? Then read the guide IT management for SMEs.
Note: the amounts below are indicative and serve as an example. For a price that suits your situation, we always make a tailored calculation.
What is included in a price per workstation?
A good price per workstation covers the complete management of that workstation. Think of:
- Management and monitoring of the laptop or pc
- Secure sign-in, protection against phishing and updates
- A service desk your colleague can turn to
- Daily backup of email and files
- Onboarding and offboarding of employees
So it is not about one service, but about the complete care for that workstation for a fixed amount per month.
A calculation example for an SME office
Say: an office with 20 employees, each with their own workstation. A realistic price for full, proactive management lies between 50 and 150 euros per workstation per month, depending on exactly what is included and what security level you need. For this office that means a predictable monthly amount instead of separate bills for every malfunction.
The gain is not only in the amount, but in the predictability: you know in advance what you pay and can plan your IT budget. On our rates you see transparently which packages we offer and what they include.
Why per workstation and not per hour?
Because with a price per workstation you pay for an environment that works, not for problems. With an hourly rate your provider earns from malfunctions; with a fixed price per workstation they have an interest in preventing problems. For most SMEs that is the cheapest and calmest choice. Read more in what does IT management cost for SMEs.
What makes one workstation more expensive than another?
The security level, the complexity of your environment and whether you include server or network management. An organisation with strict compliance requirements or sensitive data pays more than a simple office, simply because more is involved. An honest partner calculates that transparently in advance.
Curious about your price?
We arrange the complete management with all-in IT management for a fixed price per workstation. Schedule a no-obligation consultation and we make an honest calculation for your situation.
Good to know
What does a workstation cost on average per month?
For full, proactive management a realistic price lies between 50 and 150 euros per workstation per month. What you pay exactly depends on the security level and what is included in the package.
What is included in a price per workstation?
As a rule management and monitoring, security, a service desk, daily backup and onboarding of employees. New hardware, licences and large projects are usually charged separately.
Why do you pay per workstation and not per hour?
With a price per workstation you pay for an environment that works, with predictable costs. Your partner has an interest in preventing problems rather than earning from them, as with an hourly rate.
Why does the price differ per organisation?
Because of the security level, the complexity of your environment and whether you also include server or network management. An honest partner calculates that transparently in advance, without hidden costs.
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Curious what this means for your organisation? Book a no-obligation consult — we’re happy to think along.