Microsoft 365 migration costs: what do you really pay?
What does a move to Microsoft 365 really cost? In this article you read what the migration costs depend on, the difference between one-off and monthly costs, and how to avoid surprises.
By Max HoltropMoving to Microsoft 365 sounds attractive, but what does such a migration actually cost? The honest answer: that depends on your starting point and what you bring along. In this article we make it concrete, so you know where you stand. Want to know first how a migration works step by step? Then read Cloud migration: the complete step-by-step plan.
What does a migration to Microsoft 365 cost?
A migration has two types of costs: the one-off move and the monthly licences afterwards. The one-off costs depend on how much data has to move, how your environment is set up now and how much cleaning up is needed. The monthly costs are the Microsoft 365 licences per user. A reliable partner makes both clear in advance in a plan of action, so you are not faced with surprises.
What do the one-off costs depend on?
On the size and complexity of your current situation. In concrete terms these things play a role:
- How much data and how many users have to move.
- Where you are coming from: an old server, a shared drive or another cloud service.
- How much cleaning up is needed: moving a messy folder structure takes more time than an organised one.
- Which security you want to set up well right away.
Precisely because this differs per organisation, a fixed "migration price" without knowing your situation is a red flag.
One-off costs versus monthly costs
You pay the one-off migration once; the licences and management continue monthly. It is important to keep those two apart. A low migration price says little if the management afterwards is expensive or unclear. So look at the total picture: the move and what you pay per workstation afterwards. Read more about that monthly amount in what does IT management cost for SMEs.
Which costs are often forgotten?
The setup of security and a backup. Microsoft 365 is not automatically secure and does not back up your data by default. So include those in your migration, otherwise you pay the difference back later in risk. The guidance of your team is part of it too: technology nobody understands does not get used.
How IT-gemak handles it
We take care of the complete move: from cloud migration to the setup and management afterwards. We first map your situation, make the costs transparent in advance and migrate in phases, without downtime or data loss.
Curious what a move would cost for your organisation? Schedule a no-obligation consultation. We calculate it honestly for you.
Good to know
What does a migration to Microsoft 365 cost?
It consists of one-off move costs and monthly licences. The one-off costs depend on your data volume, your starting point and how much cleaning up is needed. A good partner makes both clear in advance.
Why can nobody quote one fixed migration price in advance?
Because the costs vary greatly per situation: where your data comes from, how much there is and how your environment is set up. A fixed price without knowing your situation is actually a warning sign.
Which costs are often forgotten in a migration?
The setup of security and a separate backup, plus the guidance of your team. Microsoft 365 is not automatically secure and does not back up by default. Include those things.
Is management after the migration included in the price?
Keep the one-off migration and the monthly management apart. Look at the total picture: a low migration price says little if the management afterwards is expensive or unclear.
Related services
Cloud migration
Merge, split or migrate within or to Microsoft 365, while keeping your email, files and calendars intact.
Read more →Microsoft SharePoint
A structured, secure place for all your business files and collaboration.
Read more →Migration from Dropbox to Microsoft 365
Move your files from Dropbox to SharePoint and OneDrive, securely, in a structured way and without data loss.
Read more →Related articles
Migrating from Dropbox to SharePoint and OneDrive without data loss
Are you still working with Dropbox or a shared drive, but using Microsoft 365 for email and Office? Then it pays to move your files over to SharePoint and OneDrive. In this article you'll read why making the switch is smart, what the difference is between SharePoint and OneDrive, which pitfalls to avoid and how to migrate step by step without data loss. With the approach IT-gemak uses to guide SMEs through this.
Read more →Cloud migration: the complete step-by-step plan
A cloud migration without the hassle? With this step-by-step plan you move your data and workstations to Microsoft 365 without downtime or data loss. Including the biggest pitfalls.
Read more →Hourly rate or fixed IT contract? How to make the right choice
Do you pay for your IT by the hour or through a fixed contract? In this article you read the difference, when each model fits and where the tipping point lies for SMEs.
Read more →Want to spar with a specialist?
Curious what this means for your organisation? Book a no-obligation consult — we’re happy to think along.